With new reports of Office 365, you can have a more complete view of how your company uses Microsoft Online Services.
If you want to calculate the amount of spam that your company is getting, or how many mailboxes are not being used, now you can.
Working with reports
In the Reports section of the Administration Center Office 365, you will see all available reports grouped by categories. Each is composed of the following elements:
- Head Graphic: The user can interact with the main chart using filters listed on the page and view the data in different periods.
- Related Table: Provides the ability to view data in a table.
- Related Charts: Shows the graphs related to the selected category and can see a trend of the metric on which tracks.
- More Related Reports: Shows reports related to the selected category.
Below are the available reports for each of the categories:
Reports on mailboxes. This category contains the following reports:
- Active and Inactive Mailboxes: This report shows the number of active and inactive mailboxes. A mailbox is considered active if the user visit at least once in the last 30 days.
- New and deleted mailboxes: Displays the number of active mailboxes, the number of new mailboxes and deleted.
- Groups new and deleted: Displays the number of new groups created and deleted.
- Use of mailboxes: Displays the total number of mailboxes, mailbox inactive mailboxes that exceed your storage quota and mailboxes that use less than 25% of its storage limit.
- Mailbox connection types: Displays the number of connections mailboxes grouped by type of connection (MAPI, OWA, EAS, EWS, IMAP and POP3).
These reports focus on the way that Exchange Online Protection protects users from all harmful elements.
- Mail received and sent: Shows the relevant correspondence depending on the type of traffic: 1-good messages that are not identified as malware, 2-Posts containing Malware, 3-messages that match at least one rule of the company and 4-messages that match at least one enterprise DLP policy.
- Spam: Displays the detected spam, grouped by type of spam filtering: (SMTP blocked IP blocked, content filtering).
- Malware received and sent: Shows the number of malware detections in the mail received and sent, before applying the action of Malware.
- Top Malware: Displays a list of the most frequently detected malware.
Transport Rules Reports
Transport rules allow you to apply messaging policies. Actions like redirect a message, messages copyright protection and reject or delete can be performed on messages that match the conditions specified by the managers of your company. The following reports show the summary of these rules:
- Rules identified in the email sent and received: Shows the number of transport rules on the relevant correspondence, grouped by severity.
Your company can set policies for data loss prevention (DLP) in order to prevent sensitive data is sent through email. The following reports contain a summary of the DLP policies identified in the email from your company.
- DLP Policies for mail received and sent: Shows the number of policies to prevent data loss (DLP) of the company, in the mail received and sent.
- DLP rules for mail received and sent: Shows the number of rules in data loss prevention (DLP) of the company, in the mail received and sent.
To facilitate the usage monitoring being done on your company Lync, Office 365 offers the following reports.
Instant messaging and audio sessions: Displays the number of instant messaging sessions and audio sessions.
Sessions video transfer, application sharing and file: Shows the number of transfers.
Instant messaging and audio conferencing / video: Displays the number of instant messaging sessions and conference sessions.
Application sharing, web and telephone access in conference: Displays the number of application sharing, web and telephone access in conference.
The reports section is now available for customers who have the updated version of Office 365 and for new subscriptions.